Texts in forms

Shapes can contain text. If the text is too long for the shape, we will adjust the shape or the text.

Customize text

The first step is to insert a shape. If you don’t know how to do that, you should watch the Insert Shapes tutorial.

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Next, we select the shape with a click and write a text inside the shape, which is longer in this example. The text should be larger than the shape for this example.

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Hinweis: Damit eine Texteingabe in eine Form möglich ist, muss diese markiert sein. Drücke die Taste F2 auf der Tastatur, um den Schreibmodus innerhalb der Form zu starten

Since the text is too big for the shape, we enlarge the shape. By moving the handles with the mouse button pressed, we adjust the size of the shape until the text finds enough space in the shape.

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Formen die eher länglich als hoch sind, benötigen weniger Zeilenumbrüche.

So that we do not have to adjust the shapes after each text change, we can let PowerPoint automatically adjust the shape size. To do this, we click on the Start tab in the Drawing area and there again on the small Format Shape button (red arrow).

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The Formatting Shape panel will open. We navigate to the Text options, click Text box and activate the option Fit shape size to text. This setting means that PowerPoint will dynamically resize the shape to fit the text size. A lot of text means a large shape.

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The settings “Left margin, Right margin”, etc. determine the distance of the text in the shape to the margins. Large spacing creates more clarity, but requires more space. For our example, we set the spacing to 0.2 cm.

Note: The Shrink text on overflow option adjusts the font size to the shape size. The more text, the smaller the font. This option is not recommended because, firstly, the font sizes should not differ in each slide and, secondly, a small font is difficult to read and, accordingly, is often not read by the reader.

Adjust text direction

The fact that we read a text from left to right is anchored in us completely automatically. Through years of practice, we are used to reading a page from top left to bottom right. Why should slides defy this law? Because it can make sense to present a text from top to bottom or diagonally. As long as this happens only with short words and not with long sentences, the chance is high that the audience will understand.

For our example, we will insert several shapes into an empty slide and arrange them accordingly (see image). How to move shapes is explained in the tutorial Inserting and adjusting shapes.

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Next, we write a text inside the shapes.

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We select all shapes by clicking on them individually while holding down the CTRL key.

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Now we move to the Start tab in the Paragraph group and click the Text Direction button.

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A menu with four different text directions opens. We select “Rotate entire test by 90°”.

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the text in the shapes is now tilted clockwise by 90°.

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