Save files in Excel

To secure your beloved files is saved in Excel. This helps against crashes during virus attacks, power failures or when the computer is overwhelmed by the calculations and gives up. Therefore, Excel, as well as all other office programs, regularly saves in the background and opens a so-called “recovery file” after a crash, which opens the last saved version of the document. Of course, if you have important documents, you should save them yourself from time to time as a precaution.

Moreover, the Excel folders can be saved in other formats. Be it the .xls format for versions older than Excel 2007, as universally applicable .csv file extension or popular PDF format. Newer Excel versions are usually not backward compatible. Saving in an older format removes them. Also, older versions like Excel 2007 cannot necessarily handle the latest functions.

  1. there are numerous ways to save. Quick save is executed with the key combination CTRL + s or the floppy disk icon in the quick launch bar. Alternatively, click on the can tab under the File tab. Then select Save as, this PC and finally Browse.

Note: The F12 key can be used to execute the Save As command directly.  The first time a new file is saved, a file name and location are entered.

File name: A new dialog box appears. Select a suitable file name.

Location: choose a suitable location that will contain the file. No two documents with the identical format and name can be saved in the same location.

File format: As mentioned above, a file does not need to be saved with the default .xslx format. To make the Excel workbook compatible for older Excel versions (Excel 2003 and older), select the .xls or Excel 97-2003 workbook format. Authors and markers (keywords) can also be inserted. Press Save to finish the process.