PowerPoint usually presents a slide content with a large title and a text box with bullets. The format of the font, the bullet points and much more can be adapted to one’s own ideas in just a few steps. This applies to individual text passages or the entire presentation. All this is done in the Start tab in the Font group.
Change font and size
- To format a text or a text excerpt, it must first be marked. By clicking on the text and holding down the mouse button, the corresponding text passage, word or individual letter is marked.
2. To change the entire font of a text field, click on its frame. When it is selected, the frame is displayed as a solid line.
After clicking on the frame, the line changes. It is now solid and marked.
3. We click the Start tab and move the mouse pointer to the Font group. By default, the Calibri font is set. Clicking on this field reveals PowerPoint’s numerous other fonts in the font catalog. To the right, a click changes the font size. The larger the number, the larger the font will be displayed. The font size can also be entered manually using the keyboard.
The most important buttons in the Font group is the F for bold, K for italic and the U for underlined. This allows you to highlight individual text elements from the rest of the text.
[box color=”lblue”]Eine gelungene Präsentation benötigt ein einheitliches Design, weshalb die Schriftarten nicht zu häufig gewechselt werden sollten.[/box]
4. Click on the lower arrow to open the font dialog box.
Alternatively, we right-click on the selected text and choose the Font option from the context menu
5. In the Font dialog box, you can set detailed font options. These include superscript or subscript characters, which are important formatting in certain areas.
Change the font of the entire presentation
- To avoid setting the font manually text by text or slide by slide, you can set the font for the entire presentation in PowerPoint. This is done via the slide master (link) or directly via the Design tab, in the Variants group, by clicking on the Fonts button.
It follows this view:
2. here opens the font catalog, which shows one font pair at a time. These are combinations of one font for the headlines and one for the text. When the mouse pointer is moved over the fonts of the font catalog, PowerPoint shows a preview.
3. Further down the font catalog is the Customize Fonts button, which lets us create our own font combinations for the entire presentation. Clicking the button opens the Create New Design Fonts dialog box. Here we enter a font for a heading and a font for the body of the text. In the Name field we enter a suitable description and click Save.
Customize font color
The font color can be customized for individual letters, words, sentences or entire text fields.
- In our example, we select a sentence by dragging the mouse pointer over the text with the mouse button pressed.
2. Now we navigate to the Start tab and click on the small arrow at the Font Color button.
3. The font color catalog opens, which contains the preset design colors. We select the desired color with one click.
4. Clicking on “More colors” shows additional shades in a color honeycomb.
The Custom tab allows you to set any color tone.
5. The eyedropper can pick up color tones from your own images and add them to the presentation.
With one click on the eyedropper, the cursor changes to a pen. With another click, the tip of the eyedropper picks up the color shown by the square above the eyedropper and adds this hue to the font color catalog.
In this example, the color of the statue was determined by the eyedropper and transferred to the first three words.
Align text vertically
- PowerPoint gives us the possibility to decide for ourselves whether the text of a slide is placed at the top of the placeholder, in the middle or at the bottom. To do this, we click the Align Text button in the Paragraph group of the Home tab.
2. Now we can choose Top, Center or Bottom alignment.
Help for too much text
- If we enter too many bullet points or text, PowerPoint will reduce the font size of the text box to display all the text. The catch: the smaller the font, the harder it is for the audience to read the content.
2. When the placeholder has no more space for further text (without shrinking it) we move the mouse cursor over the placeholder and click the “Auto-fit options” button that is displayed at the bottom left.
3. A click on “Split text between two slides” distributes the contents of the placeholder on two slides, which gets the same title.
4. One slide that was too full has now become two slides whose text can be read without any problems.
5. If even before entering the content we realize that one slide will not be enough, we can click on the “Continue on new slide” option and let PowerPoint open a new slide with the same title and design.