Customise ribbon

It can be very time-consuming to switch back and forth between the individual tabs just to select the appropriate commands. Fortunately, Word offers us the possibility to create individual tabs that are 100% adapted to our needs. Alternatively, if you don’t want a completely new tab, you can edit the existing tabs (add more commands) or at least change the order of the tabs.

Create a new tab

If the existing tabs do not offer a good combination of the most common commands and moving individual commands seems too time-consuming, a completely new tab can be created. To do this, we click in the File tab.

Then we select the menu item Options.

The options dialogue window opens; here we click on the item Customise ribbon.

Two areas can be seen. The left area shows an overview of the commands in Word. With the drop-down menu Select Commands above we can see which commands are shown in the selection.

Here we select All Commands.

On the right side of the Word Options window, the previously existing tabs and sections are displayed. To create a new tab, we click on the New Tab button in the lower area.

In the directory on the right-hand side, a new item New Tab (Custom) appears with a sub-item New Group (Custom).

To add more subgroups to a new tab, we click on the new tab (it will appear blue afterwards) and then on the New Group button below. Another group appears in the listing.

With a click on the name of the new tab (this then appears highlighted in blue) and a click on the Rename… button, the tab can be named individually. In the following “Rename” dialogue box, enter the new one for the group and click OK. Subgroups can be named with the same procedure.

Note: At this point you can also select a symbol to be displayed for this group.

In this way, other groups can also be created and then renamed. The result looks like this:

To add a command to a newly created tab or a newly created subgroup, a specific command can be selected by clicking on it in the left part of the window (the command then appears with a blue background). By clicking on the Add >> button in the middle of the window, the command is added to the newly created group.

Now the selected commands are in the appropriate group.

Of course, we fill up the other groups with our desired commands from the left side. This is what the result could look like:

To apply and finalise the changes for the new tab, we click OK. The new tab with the added subgroups and commands now appears in the ribbon.

Change the order of the tabs

You don’t want the Start tab at the beginning? Here, too, there is the possibility of customising the menu band! Again, under the File tab, we go to the menu item Options and Customise menu band (as described above).

To move the tabs listed on the right-hand side, we click on a tab and hold down the mouse button. Now the tab can be moved to any position in the list. Word shows where the tab will be moved to. When the mouse button is released, the tab is moved to the new position.

Likewise, the order of groups in the individual tabs can be changed. If the subgroups of a tab are not visible, they can be made visible by clicking on the + symbol.

Groups can be moved not only within a tab, but also between different tabs.