Create tables

When it comes to systematically organizing numbers, one quickly comes to tables. Tables are our friends, as long as we don’t overdo it and create table deserts. These are slides where the audience gets lost in a desert of facts and figures. Depending on the target group, we edit tables in such a way that the core message is quickly understandable and at the same time no important information is withheld

Create tables

We navigate to the Insert tab in the Tables group on the left. There we click the Table button.


A grid appears. When we move our mouse pointer over it, we see that the individual boxes change color. This grid is the quick template for tables. If we want to create a table that is four rows deep and four rows wide, we move four boxes down and four to the right – as in the example image.


With one click the table is inserted into the slide.


Alternatively, in the Insert Table menu we click Insert Table (red arrow).

In the following Insert Table dialog box, the number of columns and rows are entered manually and inserted into the slide by clicking OK.

Note: Instead of entering a number using the keyboard, the number can be adjusted using the small black arrows pointing up or down.

If the table is not selected yet, we click on it once with the left mouse button. Two new tabs will appear. We go to the Design tab (Table Tools) and take a closer look at the designs in the Table Format Templates group. A click on the black arrow …


… reveals us a wider choice of different combinations of shape and design for tables. With one click we choose an appealing design.


We stay in the Design tab (Table Tools) and look at the Table Format Options group on the left side of the tab. By default, the first row in a table is always a heading and therefore specially formatted – see the check mark on Heading. To enable or remove special highlighting, we put a check mark in the appropriate places.

Headline:Enabled by default. Highlights the first line.
Result lineEmphasizes the bottom row in a table.
First column:Highlights the first column.
Last column:Marks the rightmost column in the table with a special format.
Banded rows (or columns):Sets a contrast (light and dark) between the individual rows (or columns)

Die Schriftart und Größe der Texte innerhalb der Tabelle lässt sich wie eine gewöhnliche Schrift bearbeiten.

Extend table

It is often necessary to add or remove new rows or columns from the table. In our example we have three persons with address data. Name, postal code (ZIP Code), street and country are already listed. We still want to list the corresponding city as a column to the right of the postal code.


first we select the column postal code.


In the Layout tab (Table Tools), in the Rows and Columns group, there is the Insert Right button, which we click.


Note: alternatively, after selecting, the right mouse button can be pressed on the column to activate the Insert right option there.

Now there is a new column between postal code and street.


Then we enter the corresponding cities in the table.


To remove rows, columns or the whole table, we click the Delete button and select the corresponding option from the menu.