Change line spacing and align text

To make the text in the slides clearer, we realign in or increase the line spacing.

Align text

  1. We select the text that should be realigned. It is recommended not to use different alignments within one text field.We
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2. In the Start tab, in the Paragraph group, you can find the alignment icons. The default setting is left-aligned. Other options are: centered, right-aligned and justified. Clicking on the icons determines the appropriate alignment. Alternatively, the alignment can be determined with keyboard shortcuts: left-aligned CTRL+l, centered CTRL+e, right-aligned CTRL+r.

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Hinweis: Der Blocksatz legt den Abstand des Anfangs und Endes eines Satzes fest und passt den Abstand zwischen den Wörtern an. Die anderen Ausrichtungen (z. B. linksbündig) haben einen festen Wortabstand. Der Blocksatz sollte mit bedacht eingesetzt werden. Schnell lässt er den Text löchrig aussehen, was schwierig zu lesen ist. Der Blocksatz sollte eingesetzt werden, wenn der Wortabstand nicht zu sehr variiert und viel Text strukturiert dargestellt werden soll. Die Frage bleibt, warum eine Folie viel Text haben sollte. In der Regel kann der Blocksatz gemieden werden. Eine Ausnahme ist die Kombination mit Spalten sein – ähnlich wie in Zeitungen.

Adjust line spacing

Line spacing helps to make the text and outlines clearer and to show connections. It is important that the reader recognizes the connections of the slide already at the first moment. This image shows a slide where the individual sentences are too close together.

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  1. We select a text to increase its line spacing.
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2. In the Paragraph group, the Start tab contains the Line spacing button, which we click.

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3. The Line spacing menu opens with several numbers: 1 stands for single line spacing, 1.5 for one and a half line spacing (one and a half line spacing), and 3 for three line spacing with one line break. To set the line spacing even more precisely, we click Line Spacing Options in the Line Spacing menu.

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Note: Line spacing appears larger in larger fonts than in smaller fonts. Example: single line spacing in font size 50 leaves more space between sentences than double line spacing in font size 10.

4. The Paragraph dialog box opens. In the Spacing area, select Exact under Line spacing and enter the spacing in points in the Measure field.

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Note: The line spacing should not be different in each slide. It looks unprofessional and confuses the readers. Often it is enough to use two line breaks (press return twice) than to double the line break for a single line.

5. The options Before and After describe the additional spacing between the forced line breaks. To visually delimit bullet points, we increase the spacing value for Before and confirm our entries with OK.

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If the text is longer than the text box, PowerPoint automatically sets a line break.

6. And this is the result: the individual bullets are much easier to read because of the spacing.

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