The clear and logical layout of a text is elementary and can serve to provide a better overview of the topic. For this purpose, it is particularly suitable to use numbering or bullet points at certain points.
Creating bullet points and numbering
If a new list is to be created, we click on the button for bullets under the Start tab in the Paragraph group.
A dot appears. Here we write the first word or the first sentence.
Press the Enter key to create another bullet point.
Several points are entered.
In the same way, numbering can also be inserted by clicking on the button for numbering.
The number “1” appears here. The sequence of numbers continues in ascending order for further points.
Tip: If a point is to run over two lines, a line break can be inserted with Shift + Enter without using another bullet point.
Inserting enumerations and numbering in already existing texts
For this purpose, an already existing text can be marked.
As described above, numbering or bullets can be added by clicking on the corresponding button.
These are then adopted for the entire marked text.
To change the format of the bullets, click on the small arrow next to the bullets button on the Home tab under the Paragraph group.
A menu opens in which a pre-selection of different bullets can be chosen. We click on the option Define new bullet.
In the new window there is the possibility to use symbols, pictures or certain fonts as characters. We first look at the symbols and click on the button.
A large selection of symbols appears. Click on OK to confirm the selection and accept the defined symbol.
Alternatively, we can choose images as bullet points. Individual bullets make the whole document unique.
Note: for scientific papers it is usually not necessary to use special symbols or individual bullet points. Ordinary dots and lines should be preferred.
The Insert Images dialogue box appears. Click on Search (red arrow in the diagram).
Next, we look for the appropriate picture on the hard disk or on a memory stick. We select it with one click and confirm with another click on Open.
Note: Not all images are suitable for use as bullet points. It is advisable to use smaller, not too detailed images that have already been cut out and edited appropriately in an image editing apps before insertion. Especially here, the rule is: don’t get fancy!
Here we see in the preview how the inserted image looks as a bullet. We confirm with OK.
Add more list levels
If an enumeration or numbering requires further list levels, these can also be added. We want to add an item 1.1. and the item 1. Therefore, we write down two items as in this example. Team and Critical Ability is to be a lower list level.
By clicking on the Increase indent button under the Start tab and the Paragraph group, you can work one level lower, so that the numbering a. then appears.
Note: Alternatively, the tablature (Tab) key can be pressed.
By pressing Enter we create a new point 1.2. In order to work on level 1 again, we can click on the button Reduce indent next to it and work one level higher again, so that the numbering 2. appears.
To get to the parent layer, we click on the Reduce indent button.
Like the process described above, numbering can also be formatted. To do this, click on the button List with several levels.
Here we select the list that breaks up the levels with 1.1 or 1.1.1.
And this is what the result looks like: a clear list with sub-chapters. If you want to create the table of contents, we recommend the tutorial Creating a table of contents.
Set further numbering and numbering start.
Further settings for lists
Word offers even more setting options for lists. To do this, we click on the small black arrow next to the button List with multiple layers.
In the menu that now opens, we select the option Define new list with several levels.
In the dialogue box we can make very specific settings on each level. just try it out.