Add and organize slides

A presentation needs more than just a title slide. Therefore, it is important to know how to add, move, copy and delete new slides. There is (almost) no maximum number of slides, but this does not mean that the audience has an (almost) infinite attention span or patience. The amount of slides should be adjusted to the time constraints or other requirements. This article shows how to easily add new slides in PowerPoint.

Add slides

The upper Start tab contains the New Slide button in the Slides section. Clicking the slide icon always creates a new slide directly behind the page that is currently being edited. Alternatively, the key combination CTRL+M creates a new slide directly. The new page adopts the design of the other slides when copied.

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On the left side there is a bar that gives an overview of each slide of the presentation. Each thumbnail shows one slide. The image framed in red describes the slide that is currently being edited.

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A new slide always contains two placeholders in the standard version. At the top there is space for a heading and in the middle there is space for the actual content. PowerPoint provides help for more efficient work at every corner. For this reason, in the center of the content area there is a grid with several icons that are shortcuts for integrating certain content. This way, diagrams, illustrations, photos, videos and other content can be directly inserted with one click. When the cursor is moved over the icons, a tooltip appears.

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In our example, however, we click further up on the phrase “Add text by clicking” and type a word on the keyboard. As soon as we start writing, the grid with the icons disappears because PowerPoint has understood that the placeholder will be filled with text. After that, both the placeholder can be moved and the slide can be expanded with diagrams and other content.

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Copy slides

To copy a slide, we right-click the corresponding thumbnail on the left panel and select Copy from the context menu. In this example we copy the blue slide with the title “Introduction”.

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Now we move the mouse cursor to the slide to which we want to attach the copied slide. We right-click on this slide and use the first option (Target design) in the Paste options. In the bottom screen on the right we click on the slide with the heading “Overview”.

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The copied slide appears! It is also possible to copy slides from another presentation with a different design. The blue slide has been copied and is located under the “Overview” page.

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Delete slides

Deleting a slide is done by right-clicking on the thumbnail on the left bar of the slide to be removed. In the context menu there is the item Delete slide, which is selected by clicking with the left mouse button. Alternatively, the slide can be clicked and deleted with the “Remove” key (entf) or with the “Backspace” key (←)

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If the slide was accidentally deleted, it can be retrieved with the CTRL+Z key combination. The key combination CTRL+Z undoes the step just performed.

Deleted slides cannot be recovered at a later time. There is no recycle bin or similar in PowerPoint. Therefore, it is recommended to move slides that might be useful later as a backup (support) to the end of the presentation or to hide them.

Move slide

To move a slide, click on the corresponding slide and drag it to the desired position with the mouse button pressed.

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The mouse button is released at the desired position.

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Hide slides

Hidden slides are not shown during the presentation mode. But why leave slides in the presentation that are not shown? Simply because they can be very valuable shown during a subsequent discussion or debriefing. It is not always foreseeable which information is needed and a well prepared presentation has suitable information up its sleeve. Quasi the ace in the hole.

To hide a slide, right-click the corresponding thumbnail and select the Hide Slide option.

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The hidden slide is now displayed slightly lighter and its slide number is crossed out.

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Foil sorting

If the whole presentation needs to be reordered and reorganized, the slide sorting view should be used. It is located on the View tab in the Presentation Views group. There the Slide sorting field is clicked.

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Now all slides are displayed in a reduced size in an overview. The described techniques for organizing slides like copy or move also work here.

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To switch between these two views, the buttons (small quadradles and a larger window) in the status bar at the bottom right can be used. This is the fastest way.

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More tutorials on PowerPoint slide design

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